Payroll & Personnel Module of ERP

Introduction

Payroll & Personnel departments deal with Human Resource of the organization. This department maintains total employee database. Wage and attendance related information comes to this department. They also prepare wage sheet for workmen; handle Provident Fund, ESI related formalities. This is perhaps the only module, which exchange very few information with other modules.

Concerning manpower, its requirement and utilization is one of the major chunks of profit for an organization. So in this regard, every aspect of business transaction is taken care of by defining the master shifts master, PF & ESI master, leave, holiday, loans, employee master, operations and sub-operations masters etc. Also the various input transaction such as Attendance Entry, Leave, holiday, Earning/Deduction entry, Advances etc. Then finally different types of Payroll reports, which can be of various types according to specified company standard.

Overview

The module starts with the employee & workmen master. Employees being a part of a department so there will be provision of department and designation master. The job of this module is to record the regular attendance of every employee. Usage of magnetic card or finger print recognition devices will help to improve the attendance system and provide an overall security in terms of discarding proxy attendance. Moreover if the attendance related information can be digitised then the major portion of monthly salary can be automated. But the authority should study the feasibility of this kind of system. This module will also deal with the financial entries like advance or loan to employees. From Holiday master provided with the module the user could feed all possible holidays at the beginning of a year, so leave related information can be automated. This module will generate monthly wage sheet from which the salary payment can be made and respective accounts will be updated. All figures will be protected under password. Only authorized person will be eligible to access information from this module.